OFFICIAL MINUTES
Clearwater River Watershed District
 Work Session - Kimball City Hall
October 22, 2008 - 6:30pm
Kimball, Minnesota

Manager Brunsell called the CRWD Work Session to order at 6:30pm. Manager’s Schiefelbein, Brunsell, Kampa, Froyen, and Risberg were present.  Also in attendance were Mitch Schindle, David Unterberger, Jennifer Reich, Dustin Reich, Kathy Dahlman, Assistant Administrator Dennis Loewen, and Administrator Anderson.

Motion #WS08-10-1: Motion Kampa, seconded by Risberg to adopt the Agenda. All Managers voted aye.

Assistant Administrator Loewen introduced Wandering Ponds Wastewater Treatment System Quarterly Billing and Assessment discussion.

Mitch Schindle, David Unterberger, Jennifer Reich, and Dustin Reich, residents of Wandering Ponds Development, all indicated that they did not feel a responsibility for delinquent quarterly bills and an assessment that was made prior to when they closed on their property. They indicated that their closing dates were August 14, 2008, August 24, 2008, and August 28, 2008. The special assessment was recorded in Stearns County on August 6, 2008.

Motion #WS-08-10-2: Motion Froyen, seconded by Risberg made a motion to accept payments made by property owners to date, forward delinquent wastewater treatment bills and special assessments to Attorney Stan Weinberger for collection.

Motion #WS-08-10-3: Motion Froyen, seconded by Kampa to lay Motion #WS-08-10-2 on the Table for one month. Meanwhile, Assistant Administrator Loewen and Administrator Anderson are to seek resolution to this matter. If no resolution is established, then forward to Attorney Stan Weinberger delinquent wastewater treatment bills and special assessments. All Managers voted aye.

Motion #WS-08-10-4: Motion Schiefelbein, seconded by Risberg to ignore all previous wastewater treatment billings to residents of Wandering Ponds and begin with fourth quarter 2008 wastewater treatment billings. All Wandering Ponds property owners are to be notified of their responsibility to pay quarterly maintenance bills. All Managers voted aye.

Mitch Schindle, David Unterberger, Jennifer Reich, Dustin Reich, and Kathy Dahlman left the meeting at 7:45pm.

Motion #WS-08-10-5: Motion Schiefelbein, seconded by Risberg to pay bills.  All Managers voted aye.

Manager’s Kampa and Risberg reported that issues that are causing motor failure on the lift stations in Clearwater Harbor Wastewater Treatment System are caused by lightening strikes. The resulting low voltage available when all users on line restart after the power outage is caused by the lightening strike.

Motion #WS-08-10-6: Motion Risberg, seconded by Froyen to pay Tri-state $1,665.86 for services per billing.            All Managers voted aye.

Motion #WS-08-10-7: Motion Risberg, seconded by Kampa to authorize Telemetry and Process Control, Inc. to install at Clearwater Harbor Wastewater Treatment System, items listed on their October 16, 2008 e-mail estimate including engineering, at a cost of $7,500 not to exceed $8,500, based on Engineer Norm Wenck‘s approval. All Managers voted aye.

Motion #WS-08-10-8: Motion Risberg, seconded by Kampa to establish a reserve amount of $125,000 for the Clearwater Harbor Wastewater Treatment System, realizing that the current quarterly billing for maintenance is $125 per hookup, which may change from time to time. When the $125,000 reserve amount is attained, then the quarterly fee for the Clearwater Harbor Wastewater Treatment System will become twice the previous year’s actual operation cost, not to include repairs. All Managers voted aye.

Administrator Anderson indicated that Meeker County Commissioner Wally Strand, Assistant Administrator Loewen, and he would continue working on the establishment of a v-notch weir in County Ditch #44, south of Clear Lake.

Motion #WS-08-10-9: Motion Kampa, seconded by Schiefelbein to establish a 2009 Budget for the Cedar Lake Water Quality Improvement Project 06-1 at $11,000 for water quality monitoring, $9,100 for rough fish removal, and $1,000 for fish barrier maintenance. All Managers voted aye.

Motion #WS-08-10-10: Motion Froyen, seconded by Kampa to accept Tom Bacon’s resignation from and the appointment of Ron Schmitz to the CRWD Advisory Committee. All Managers voted aye.

Administrator Anderson reviewed the following:

1. E-mail from Bruce Bottko, Tri-state, Inc. regarding pump failure at Clearwater Harbor Wastewater Treatment System.
2. City of Watkins, as built, ditch plan.
3. Wright County Soil & Water Conservation District Memo regarding wild parsnip control.
4. Erosion in right of way, east of Kimball.
5. Five Lakes TMDL contract.
6. CRWD state sales tax responsibility.
7. E-mail from Steve Gernbacher regarding mud in Clearwater Lake.
8. TMDL Local Unit of Government presentations.
9. Buffer sign-ups.

Assistant Administrator Loewen reviewed the delinquent account status, milfoil assessment receipts, and suggested changes to the computer program for assessment notices.

Motion #WS-08-10-11: Motion Kampa, seconded by Risberg to adjourn the meeting. All Managers voted aye.

CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY.

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Manager, Marvin Brunsell                                                           

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Secretary, Mark Kampa