Clearwater River Watershed District

UNOFFICIAL MINUTES

CLEARWATER RIVER WATERSHED DISTRICT

Board of Managers Meeting

Annandale Middle School

August 13, 2003  

Regular meeting was called to order at 7:23p.m. by Chairperson Tracy. Manager’s John Tracy, Marvin Brunsell, Roland Froyen,  Virl Liebrenz, and Bob Schiefelbein were present.  Others in attendance were Merle Anderson, Stan Weinberger, Norm Wenck, Kelly Bergesch, Bob Carlson, Ken Jude, George and Susan Anderson.

Motion #03-08-1: Brunsell, seconded by Liebrenz, made a motion to adopt the agenda, to include correspondence received after the agenda was completed. All Managers voted aye.

Motion #03-08-2: Froyen, seconded by Liebrenz, made a motion to accept the July 9, 2003 regular meeting minutes. All Managers voted aye.

Motion #03-08-3: Brunsell, seconded by Liebrenz, made a motion to accept the July 23, 2003 work session minutes. All Managers voted aye.

Motion #03-08-4: Froyen, seconded by Liebrenz, made a motion to accept the August 13, 2003 financial report and pay bills. All Managers voted aye. 

George and Susan Anderson, residents of Pleasant Lake, presented a Petition for Culvert and a Petition for Drainage Box, signed by residents of Pleasant Lake. These petitions ask for the culvert under State Hwy #24 to be lowered to its original design and for the CRWD drainage box located in Pleasant Lake,  to be restored to its original design.

Motion #03-08-5: Froyen, seconded by Brunsell, made a motion to accept the two petitions presented by George and Susan Anderson. All Managers voted aye. 

George and Susan Anderson left the meeting at 8:11p.m.

Bob Carlson, representing Larson, Allen, Weishair and Company, LLP, presented to the Board of Managers their audit of CRWD financial records for the year 2002.

Motion #03-08-6: Liebrenz, seconded by Schiefelbein, made a motion to accept the Year 2002 Audit Report, as presented.  All Managers voted aye.

Motion #03-08-7: Brunsell, seconded by Froyen, made a motion to adopt the following resolution:

WHEREAS, the auditors in the audit of the CRWD finances for 2002 indicated that the funds in the amount of Twenty-five thousand dollars ($25,000), transferred to the Clearwater Harbor Sanitary Sewer Construction Fund, were shown as a loan to be repaid;

WHEREAS, these funds were advanced for costs of the project, and it was the intent of the CRWD  that the General Fund of the CRWD be repaid;

WHEREAS, the Auditor has recommended that the CRWD repay the General Fund the amount transferred to correctly represent the project costs incurred;

NOW THEREFORE BE IT RESOLVED that the CRWD transfer Twenty-five thousand dollars ($25,000) from the Clearwater Harbor Sanitary Sewer Construction Fund to the CRWD General Fund, to repay the CRWD General Fund for money advanced to the Clearwater Harbor Sanitary Sewer Construction Fund for project costs.  Manager Schiefelbein abstained, Manager Liebrenz voted nay. Managers Froyen, Brunsell, and Tracy voted aye. The motion passed.

Bob Carlson left the meeting at 9:04p.m.

Administrator Anderson reviewed the status of the Restawhile Shores Sanitary Sewer System and Sediment Basins. Administrator Anderson and Manager Brunsell will continue to work with Dave and Joy Carlson regarding the final financial requirements of this project, prior to acceptance by CRWD. This matter will be continued at the next regular CRWD meeting.

Norm Wenck, Engineer, distributed information regarding alum treatment of lakes. He also requested authorization to install an automatic sampler this fall for calibration.

Motion #03-07-8: Tracy, seconded by Froyen, made a motion to authorize eight thousand one hundred dollars ($8,100) from Data Acquisition to purchase materials and install sampling equipment on Clearwater River. All Managers voted aye.

Manager Froyen indicated his delight with the efforts by the city of Annandale to develop stormwater management plans. He also reminded the Board that CRWD cost shared with the city of Annandale on this project.

Administrator Anderson announced that Manager Klein’s Retirement Event would be held at 6:00p.m. on August 27, 2003 at the Family Restaurant in Watkins. Administrator Anderson also stated that the CRWD Managers and Administrator will meet with the Meeker County Board at 10 am, August 19, 2003 to discuss Meeker County ditches.

Ken Jude, co-chair of the CRWD Advisory Committee, and Administrator Anderson, reviewed the CRWD Advisory Committee Minutes with the Board.

Stan Weinberger, Attorney, indicated to the Board that he would develop a monthly billing rule for their review.

Administrator Anderson indicated that Dick Osgood would be on the September 10, 2003 Agenda to discuss alum treatment. Manager Tracy and John Erdman, Wenck Associates and Associates, Inc. will contact Mr. Osgood to verify the need for his attendance at the September 10, 2003 meeting.

Kelly Bergesch left the meeting at 10:16p.m.

Administrator Anderson reviewed  the following correspondence:

1. Board of Water and Soil Resources approval of CRWD Watershed Management Plan.

2. Response from Wright County Commissioner Karla Heeter regarding erosion control measures as conditions of permits.

3. Forest Prairie Township Erosion Project will receive DNR permit. CRWD will develop the construction easement.

4. Clearwater Lake residents Richard Stuhr and Tom Klingelhutz‘s assessment for O & M and milfoil, will be considered at the next regular CRWD meeting.

5. Response from Steve Prinson, Annandale Advocate, regarding the publication of CRWD Minutes on the web.

6. Steve Vossen deed correction forms have been hand delivered.

7. Ken Lavoir, Rebecca Kluckhohn, and Administrator Anderson will meet August 15, 2003 to revise the TMDL Work Plan in preparation for the CRWD MPCA contract.

Motion #03-07-9: Froyen, seconded by Brunsell, made a motion to adjourn the meeting. All Managers voted aye.

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